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LMS Implementation Steps: How to Do it Right

lms implementation process

Over the last decade, there has been a significant rise in the acceptance and deployment of Learning Management Systems across corporate organizations. However, the Covid-19 epidemic has resulted in a substantial increase in its use during the past year.

Learning management system implementation is anticipated to increase even more post-covid. According to recent market research estimates, this market would reach a high of $25.7 billion globally by 2025, with a CAGR of 14.0 percent.

Without a question, E-learning systems have proven to be extremely beneficial to businesses. According to a recent study, 72 percent of Global Organizations view their own learning opportunities as a competitive advantage. In another study, IBM claimed to have saved $200 million via E-learning. Despite the apparent advantages of LMS, a Brandon Hall Group study found that 44 percent of businesses are unhappy with their existing systems and seek better solutions.

So, whether you want to adopt an LMS or modify your existing software, you need a good learning management system implementation plan. This article will teach you all you need to know about what to look out for and how to implement a learning management system.

What exactly is LMS implementation?

LMS is an automated software application that organizes, records, monitors, reports, and administers learning and development programs in either a school or a corporate context. Its implementation starts well before its actual installation. This software has to reflect the logic of the learning process which is quite different when it comes to schools, universities, corporations and independent E-learning platforms. The basic outline of the implementation of a learning management system might look the same (user’s profiles, teacher’s tools and information, administrative part, educational data). 

When a company starts an E-learning project, they have both educational and motivation targets - to onboard the newcomers, educate employees, track their success and give bonuses to those who progress more. And that’s only the tip of an iceberg of LMS benefits for corporations. Implementing a new learning management system is closely connected to each and every point and all participants of the educational process.

how to implement learning management system

When a school or university enters the world of digital education, the main thing they need is a proper working platform for students, parents and teachers (and for administrative people, of course). In this case, an LMS application will address its users in a different way compared to business-oriented software. Students are less motivated; thus, all the possible tricks that raise the retention rate are more than welcome. For example, personalization or virtual assistants are good to go with, and definitely, gamification is what the developers should focus on here.

Thus, an LMS implementation is the process of choosing the appropriate platform for the needs of those who will use it and configuring it to suit all the specific LMS system requirements. There are many types of E-learning software, and each and every type needs a comprehensive roadmap. An implementation strategy would not only assist you in selecting the ideal platform for your company but would also save you the stress and money associated with moving platforms.

Let’s discuss the logic of your LMS platform together! Contact our team of E-learning platforms development experts to get a good hold of your future project!

How Do the Best Learning Management Systems Work?

Studying the learning management system implementation best practices, our team of experts came to the conclusion that the aim of an LMS is to improve and assist employee training and development so that they may perform successfully in their individual positions and help the company accomplish its goals and eventually generate revenue while also obtaining personnel competency, professional, and knowledge growth. 

A typical LMS has three different log-in types:

  1. For admins to manage content and application sections as well as support user’s activities
  2. For teachers to deliver educational content (via virtual classrooms, online students sessions, and tasks assignment and its examining) 
  3. For students to access learning materials, contact teachers and tutors when needed and upload their works.

While teachers create learning materials, students continually use this data, and vendors seek the best solutions suitable for both sides. But a recent survey surprisingly shows that the main users of LMS are CEOs and managers, and about 58% of organizations plan to embrace enterprise social networks by 2020. 

As a result, adaptable, intelligent, and user-friendly E-learning software and management systems are needed. Below are some basic yardsticks to evaluate how the best learning management system performs that will help an average startup to get the better hold of the overall idea. And moreover, here you find out a special article how to build a leraning management system.

1. It’s astute and adaptable

LMS should be adaptable to the point of generating and enabling customized learning startup.

This is possible via the integration of Artificial Intelligence technologies. Then an E-learning app may suggest customized courses and training to its users based on their skill set, roles, and degree of expertise with such capabilities.

2. It’s extensive and versatile 

Aside from adhering to the Web Material Accessibility Guidelines, an LMS should provide more flexibility. The L&D department is not restricted to certain kinds of content. A successful E-learning is all about providing material on a convenient portal that promotes learning and growth for everyone.

3. It automates the administrative function

An LMS should make administrative tasks on the platform simple and automated. The system administrator should be able to quickly automate recurring operations and sync required information throughout the database without manually entering data.

4. It’s easy to interact with (has a friendly user interface)

Users continue to demand easy-to-use software. One of the most common reasons apps are deleted is because they are confusing, accounting for approximately 5.4 percent of all app uninstalls.

learning management system implementation strategy

Even in the E-learning space, poor usability (53 percent) was one of the most significant factors driving learning leaders to seek out a new and improved learning management system.

Therefore, people inherently dislike complicated and difficult processes, particularly when it comes to learning. The simpler and more user-friendly an LMS is, the more likely it is that your workers will use it and learn from it. A less intuitive user interface would make learning dull and sluggish.

5. It has simple content administration

A decent LMS should be designed in such a way that content production and administration become simple and quick. Creating or uploading learning material, classifying the contents, registering users, and managing the contents should be simple and automated. Departments, levels, and functions should be used to classify the content.

6. It has catalog and filter systems 

An E-learning platform should include an efficient catalog and filter system that makes platform navigation simple. Users should be able to locate their information without having to go through several search procedures. Another approach is to create customized sub-databases so that when a person enters into the system, he instantly has access to information that is relevant to him.

7. It has trackers and reminders 

Training and courses should not be a one-time or infrequent occurrence. Your LMS should be able to notify users of training sessions with updated material.

8. It is well - optimized for mobile devices 

It is termed a mobile device since it is portable and may be used on the move. Users of an LMS should be able to access the material through mobile devices. It makes learning simple and convenient.

9. It monitors the progress 

One of the most important features of an LMS is the ability to monitor and evaluate the effect of your learning initiatives on your company. The LMS report provided critical information that would guide any necessary adjustments or enhancements.

Avoiding Mistakes When Implementing an LMS

Learning management systems have proven themselves to be supportive and efficient in many ways. It’s all good when the logic of your LMS was developed in close connection with the overall logic of your business. But there are numerous cases when there was not enough proper attention paid to the process which resulted in serious financial losses. The most common reasons of mistakes come as follows:

1. Counting on customer reviews and marketing 

You should keep in mind that there are many LMS developers that make fantastic claims; be accurate in trusting marketing promises and advertising, especially since one out of every ten customers has come across a bogus product review.

That said, reviews are useful because they inform you what other consumers think of a product. However, you cannot depend only on evaluations since your requirements for an e-learning app may vary from those of the reviewers.

2. Not having a use plan

It is not enough to have the finest LMS tool; you will never be able to fully use its capabilities and advantages if you do not have a clear usage strategy. 

When the overall project is discussed before its start, it’s most useful to study relevant use cases and make a poll among employees (or students) to outline what they would need from your future LMS. 

It will help you to develop a strategy of how you want to utilize the Learning Management System.

3. Choosing a complex LMS structure 

A feature-rich LMS may not necessarily translate to a better and more effective system, particularly if it is not user-friendly. 

According to a Docebo study one of the main causes for dissatisfaction with certain eLearning systems is poor user experience. As a result, if there are too many needless features, it may be overly complicated and less user-friendly.

4. Not holding a demo trial 

Some LMS developers provide a free demo trial before making a purchase. Always make use of this to verify that the system is suitable for your needs.

5. Hasty implementation 

Don't be in a hurry to get started with an LMS. Take your time consulting experts, and make sure you have your material ready. If you are feeling pressure from your management on making this project faster, you can tell that if you underestimate the risks, the overall budget might be significantly higher (as you’ll have to fix too many bugs).

6. Compatibility issues

It is one thing to have a fantastic E-learning platform; it is quite another to have one that is compatible with your current technology and data structures. You should verify that your LMS is compatible with your HR or CRM software.

As in many other spheres of IT development, E-learning meets more users' needs when it's a customized solution.  Custom LMS development services may require more time and budget resources but the advantages of its future use will be noticed by all the parties involved. 

Why don’t we discuss how your custom LMS would look like? Click here to fill in the contact form and let’s get started!

What Steps Do You Need to Take to Implement an LMS?

What are the prerequisites for a successful LMS implementation? For starters, it requires considerable preparation and careful attention to detail. This is the only proven way for establishing a successful LMS, which we will go through in-depth.

1. Determine your goals

Before adopting an LMS, make a list of what you want to achieve or the goals that must be met. This will give you a sense of direction in terms of the type of platform you need and the type of content it must contain. According to Financeonline, the top goal for companies is to include live online learning in their programs.

learning management system implementation strategy

2. Create an implementation strategy 

The creation of a plan is a crucial stage in the implementation of an LMS. Your implementation strategy should include a timeline that covers the entire process with deadlines, as well as people or team members who will benefit the process and your overall goal.

3. Form a management and implementation team for your LMS 

Assemble a small team to work on the implementation, taking into consideration the size of your LMS deployment. These people will supervise technical and administrative aspects, as well as content management.

4. Establish a timetable for implementation 

Create an appropriate schedule that outlines when different activities must be accomplished. The timeline must provide adequate time for the whole LMS implementation procedure. 

5. Your preferred LMS must meet your specific requirements 

When selecting a provider, your requirements, objectives, and goals should be the determining factor. No matter how interesting or technologically advanced an LMS is, it will be a waste of money if it does not match your aims and objectives.

6. Provide adequate training 

Ensure that everyone who will use the LMS, including employees and administrators, is adequately taught to use the program. By the conclusion of the training, your workers should be well-versed in the product and have a comprehensive knowledge of it.

7. Determine if you want a custom-built LMS or a ready-made one

While there are ready-made LMS on the market, you can also hire an experienced developer with LMS development expertise. These custom-built solutions are created in accordance with your specifications and requirements. It is sometimes preferable to go with a custom-built solution that is tailored to your specific needs.

8. Test it

The last step is to ensure that the LMS is functional. This may be accomplished via user testing - assuming the role of a genuine user and carrying out different activities inside the installed system to verify that everything functions as anticipated. You may also designate a team to fully test these particular functionalities. Make a note of any problems that may emerge throughout the test based on their comments.

Best Practices for LMS Implementation at HuskyJam

HuskyJam is a technology development firm that specializes in website and mobile application development. We have successfully created Learning Management Systems in a variety of sectors and for a variety of customers in our professional endeavors.

We realize that no two customers or projects are alike, therefore we place a premium on personalized client satisfaction. This is accomplished via consistent and clear communication, cutting-edge technology, and the professional advice of our staff.

Here's how we approach LMS implementation.

1. Communication

We do, in fact, communicate all the way through. We need to know what you need, what your goals are, and what you anticipate from the product. We can now build a custom-fit LMS for your company based on this information.

2. Feedback

At this stage, we offer a comprehensive strategy that describes the core of the project, including expenses, benefits, the kind of technology that will be utilized, and any additional expert advice. All of this would be informed by what you must have told us throughout the contact stage.

3. Design 

Following that, we will create a design based on the software requirements. This design will be reviewed by the participants, who will provide further recommendations if necessary.

4. Actual process

This is when the real software development process starts. We make certain that the software satisfies worldwide standards as well as customer requirements.

5. Testing

Every development process should, ideally, be followed by a testing process; this is also true for LSM development. Security, efficiency, and specs must all be verified in the program.

6. Finalization of implementation 

After verifying that the software is functioning in accordance with the specifications, it is deployed for implementation.

Conclusion

Implementing a Learning Management System may be difficult, but the proper guidance and expertise can save you from stress and financial waste. We have prepared an essential checklist that you will need to install an LMS, which we are certain you will find helpful.

LMS projects always begin with knowing your training needs and business requirements. Once you get that right, implementing the LMS as per your needs becomes simple. When rightly implemented, employees don’t feel overwhelmed and can learn to use the LMS properly, reap its benefits, and become more productive and engaged, which is ultimately what you want from your new eLearning tool.

It’s high time we show you how LMS can deliver multiple benefits to your business and fuel up the skills and expertise of your employees. Drop us a quick line, and we’ll be fast to respond!

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